Planning the perfect event can be a monumental task that requires you to invest a lot of time, money, and effort if you want to leave your guests with a successful and memorable experience. More often than not, we want to try and save as much money as possible to stay on budget, so we choose to do everything ourselves to avoid paying somebody to do it thinking that we will save money. The truth is that this isn’t really the case. At Eden Events, we know that that the benefits of using a coordinator can save you time, money, and a lot of unwanted stress. Here are five advantages to using an Event Coordinator.
#1 They Know How to Budget
Having a budget for your event is crucial to the success of your event. Sticking to that budget is even more important. While you may feel that you’re pretty good at budgeting and being thrifty, Event Coordinators are professionals when it comes to staying on budget for events. Event Coordinators have the experience to know what corners they can cut to save on costs while understanding where you shouldn’t cut corners.
#2 Event Coordinators Know How To Negotiate
Speaking of saving you money, trained and experienced coordinators have the ability to leverage their bargaining powers and negotiate with vendors and venues. Event Coordinators have contacts that they hire for their events because they offer them a discounted rate for repeat business. As a result, Event Coordinators are offered discounts that you may not be. While you could save on not hiring an Event Coordinator, you won’t save on everything else from decorations to public address (PA) systems.
#3 They Have an Eye for Every Detail
Planning an event that leaves a memorable and lasting impression on your guests is difficult. Not everyone has the skills and the connections to pull off the perfect event, but Event Coordinators do. Coordinators have years of experience, a ton of contacts, and the organization skills and team to make your event go off perfectly without a hitch.
#4 Event Coordinators Save You Time and Stress
Between work, family, friends, and just having some down-time for yourself, planning an event can be a huge burden. After all, there are only so many hours in a day! When you hire an Event Coordinator, you are delegating the task of planning your special event to a competent and organized person who has the time to make sure every detail of your event is perfect. While you’re hard at work, so are they – making sure that you book the venue and services on time, every time.
#5 Event Coordinators Know How to Stay on Theme
Coordinators know how to know your event out of the ballpark by delivering a theme that leaves your guests with an incredible experience. The right Event Coordinator can transform any venue into an immersive experience the takes your theme and makes it a reality.